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Hayley Common

Condominiums

Board Meeting #16 - July 27, 2021

Hayley Common Board Meeting

July 27, 2021

Called to order: 5:08pm

Present: Brian (Pres), Wayne (VP), Lynda (Secretary), Marc (Treasurer), Gord (Northtowne)

Motion: approve minutes from previous mtg – 1st: Marc, 2nd: Wayne

President’s Report & Maintenance:

  • 2 windows w/ damage

  • Carpets & windows/glass were cleaned

  • some parking lot rails replaced

  • 2022 Budget Planning - Brian made edits to 2021 Budget for board to review (G&R=garbage and recycle combined), Hydro annual increase 3.5%, insurance moderate increase

Treasurer’s Report:

  • Prior month financials – ok’d

    • Motion: approve – 1st Lynda, 2nd Brian

Parking Report:

  • Gord sent out parking spot buy/rent/sell email to all owners & residents

  • domestic dispute flagged with Wayne, redirected to Gord @ Northtowne

  • Some parking rental arrangements confirmed

Social Media:

  • website updated with latest monthly financials

  • FB posts were effective for carpet & glass notices, seeing a recent increase in emails coming to HC FB page due to no/slow response from NT / LJ responded or redirected to NT

  • Board is looking to change webpage photo with on actual property photo from on site

Old Business:

  • new occupants need to be verified - whether they are new owner’s or new renters/tenants - for each new renter, owners must provide rental levy fee to Northtowne

  • Canada Post - parcel bins reviewed & additional info requested to consider location options on site if possible/approved

  • requested audit update - to be complete for end of August 2021 approx

New Business:

  • requested feedback for those interested in a zoom/virtual AGM - 7 positive responses

    • with current restrictions, look at same AGM format as LY 2020

  • damaged parking lot rail & electrical paid - by owner who moved out and moving truck damaged by building F


Next meeting: fall

Concluded: 6:10pm

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