Hayley Common Board Meeting
October 12, 2021
Called to order: 7:05 pm
Present: Brian (Pres), Wayne (VP), Lynda (Secretary), Marc (Treasurer)
Motion: approve minutes from previous mtg – 1st: Marc, 2nd: Wayne
President’s Report & Maintenance:
2 windows repaired (Thompson Installation / official repair service for Jelwyn windows)
Audit - still pending - s/b received by now
Northtowne PM - Gord off for family personal leave
proposed self management with limited support from NT for financials, owner transfers, legal docs, etc and everything else would by managed by Board volunteer members
would reduce PM monthly fees
Motion to approve self management: Marc/Wayne, all in favour
Terry T from NT will host AGM- 180 capacity, vaxx proof, photo ID
property insurance - completed for another year
paint/brushes for parking lot boards - need painted/supplies were moved to storage room in Bldg F
Treasurer’s Report:
Prior month financials – ok’d
Motion: approve – 1st Wayne, 2nd Lynda
AR activity - 1 unit owing
Parking Report:
new owners had an incident with vehicle parked in ower’s spot - addressed and should be resolved
parking spot swap coordinated
some parking rental arrangements confirmed
parking note to be emailed in next communication to all owners
Social Media:
website updated with latest monthly financials & minutes
FB post re: Gord, support changes from NT and parking reminder
Old Business:
new occupants need to be verified - whether they are new owner’s or new renters/tenants - for each new renter, owners must provide rental levy fee to Northtowne
Audit should be received immediately
New Business:
seeking a volunteer to clear a dog walking path along the perimeter fence
Next meeting: before yr end
Concluded: 8:15 pm
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