Hayley Common Board Meeting
October 24, 2019
Called to order: 3:37pm
Present: Brian (Pres), Wayne (VP), Doug (Director), Marc (Treasurer), Lynda (Secretary) & Gord (Northtowne)
MAL: KW and SR joined mtg @ 4:30
Motion: approve minutes from Oct3 meeting & Special Mtg Oct11 – 1st: M, 2nd: W
President’s Report:
Social media update pending – web site mock-up & FB page are in creation (mtg planned Oct26 with SM MAL team, BF & LJ)
BF away (Nov2-Dec3)
Audit report – has typos & some questions, Brian reviewing with Auditors
Copy should be sent to K/Northtowne & she’ll review, then share with Board
Noise complaint – Unit X – Northtown notified owner
Electrical & Plumbing diagrams - needed from building inspectors & municipality – cannot be found in on-site files
Unit sales/move-out or move-in/meter readings – notify the board of all
Treasurer’s Report:
Unit X leak – not a window leak, kitchen leak & costs associated are showing under Wpg Bldg & Decorating for repairs
Steinbach Fire Protection – once per year
Brian spoke to Freedom Fire (local biz) about having them take over our acct support & service inspections
Everything on acct checked out, insurance shows twice – payment drawn 1st 2 months payment at once
Hydro bill – M will follow up with K/Northtowne
Committee Reports: Landscaping – no committee, funds should be all moved to general revenue
Maintenance Report:
Unit X, waiting to get a lift in to check the soffit/attic area for water leak source during heavy rains
Need drone pics for roof next week
Unit X – patio door leak/above door, water coming in & insulation removed – noticed 2 streams of water from the patio area above – water under the upper patio deck/membrane and expect that is the breach – need unit X patio cleared to investigate
Building F – new intercom is working & needs new #s updated/changed for 1 unit
Documents and instruction manual saved on google drive and jump stick (LJ has jump drive)
Changes being made by LJ for Unit X requested via email to G
Motion to delay 2nd intercom panel install on Bldg F
1st M / 2nd L
Bldg F exterior lights & green space lights stay on despite adjustments to settings – photo cells need replaced/ ordered 6 replacement sensors
Garage X – lighting issue – not working, will have G/Northtowne will ask owner for the access code
Bldg D – key for entry repaired
New Business:
Parking - if posting parking rules, W would like some rules highlighted
Ex 1 free night each calendar month per visitor
Each owner/tenant with an overnight guest should email the gmail acct/W to register their vehicle & plate
Electric Cars - question asked about electric cars & current power system limitations/ not equipped to handle electronic vehicle charging – W is going to look into electronic vehicles and parking/charging station requirements
Parking lot plugs – recommended looking into timer/timer system for outside plugs – M is going to look into a cycled power system
Entryway boot scrapers ($30/ea) proposed adding to each entrance with trays
Motion to approve purchase & install:
1st L/2nd M
Hallway carpets need to be cleaned/shampooed – check with A if this is a service that she provides – G will check with A
G inquired if any site issues/complaints with rodents – none at this time
Duct Cleaning services offered a group discount via B_ – owners can contact her directly if interested /owner’s must pay – SR can help create a promotional poster & G will send to all owner who can email B_ if interested
Next meeting: Dec5 – 4pm
*items for next meeting – social media update, review auditor’s report
Concluded: 5:19pm
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