As per email recieved October 8 2019 from Gordon Macpherson.
Annual General Meeting Minutes
Winnipeg Condominium Corporation #830
Tuesday, August 20th, 2019 @ TransCanada Center – Ile des Chenes, MB
Present: 68 units represented
Justin Mills Doug and Lori Mabb
Steve Nagy and Grace Nagy Dennis Buzaahora and Angelina Johannson
Jocelyn Predinchuk Gary Verbrugge
Cameron and Mae Snider Carla and Michael Cook
Barrie and Michelle Gillies Lynda Jackson
Andre and Lucille Berriault Rae-Lynn Rempel
Peter and Alicia harms Brian Fox
Rory and Sharon McGill Andrew Walker
Rennie and Sandra Lavoie Evelyne Chilton
Linda and Gerald LeBlanc Sherry Peters
Eric Lemoine Lorraine Gareau
Martin and Deborah Girling Randeen Cayer
Ashley Day and Kole McMillan Shaylene Donnelly
Bob Colonval Jocelyn Phillips
Claire Nolan and James Acton Wayne Shimonek
Robert and Judy Walsh Maxine Gaudet
Brad Koster Sandra Macvean
Drew/Conrad Holodryga Marlene Hiebert
Doris Marie Helen Yanchishyn Guy-Gilbert de Montignie
Miranda Knight Wayne Basso /Linda McDougall
On Deck Properties c/o Raimey Cayer Brenda and Marc Delorme
Brittany Butler Linda Lavallee
Mike Kutzner 3 Proxies
Gord Macpherson – Northtowne
Called to order @ 7:16pm, 68 units of the 112 units were present, therefore with the unit owners and proxies represented, quorum was reached as per the Condo Act.
Intro & Thank you: Gord
Approval of Prior Minutes: Motion to approve minutes from June 6th, 2018 Annual General Meeting
Moved by Unit 73, Carried by Unit 29
Audit/Auditor Update: Gord – Price Waterhouse working to complete audit soon, will need to be filed w/ CRA once new board is approved which will be approved at this mtg.
Moved by Unit 29, Carried by Unit 91
Financial Report: Overview & summary of current financial position, noting that all transactions for the account are vetted through accountant @ Northtowne.
Related questions from the floor:
Why is there fluctuation shown in the condo fees mid-way through the year?
Condo fees changed in January thus reason for fluctuation
Looking at the ‘other income’ in Sept & Oct – why the differences?
This had to do with a reserve fund transfer for stucco repairs and interest income from the bank
If parking penalties & fines are collected, where are they deposited? It should be visible what is collected.
On P & L they are deposited into a line item fines
Garbage removal & recycling pick-up – why do we have a contract with Bristol and then pay more on our taxes? Isn’t it for recycling or something?
The RM handles all recycling which is what the charge on your taxes is for. Bristol handles garbage which is why there’s a charge on the p&l. Meetings scheduled for spring 2020 by RM to review garbage and recycle service for all condos and businesses
Snow costs increased last year – was there a plan to do more activity or what is the plan going forward? Snow clearing & snow hauling – should they be separate? Snow removed from the greenspaces – what was the cost? (suggested to blow snow away from bldgs into the middle but not remove all.
On a proper P & L snow clearing and hauling will be broken out. A standard contract provides for basic service. If hauling is required, then this is usually in addition and charged accordingly.
Gord noted: there will be a minimum of 3 quotes collected
Comment from floor – extra activity to avoid flooding damage to suites
Landscaping – why is it more than snow removal Actually snow removal is more than landscaping ( someone may be looking at wrong lines)
Property insurance was higher in Oct – why?
Answer: an insurance deductible was paid
Can we do anything to slow traffic in the laneway? Possibly speed bumps/humps? Or anything else?
Preliminary Budget – very preliminary at this point until the new board has an opportunity to review & finalize. Some items will be added/changed as needed. Motion to approve:
Related question from the floor:
Income from parking – where is it applied & tracked?
Appointment of Auditor: Price Waterhouse Cooper is the current auditor. Motion to approve auditor:
Old Business & related questions from the floor:
Will stucco on bldg A be replaced?
Scheduled for current week (end of August)
Why was the end of the 1st bank of garages replaced again? And should we look into vinyl siding if stucco repairs continue to be an issue?
Some rules implemented by previous board – will they be removed/changed/altered/replaced? Ex: size of animals permitted, xmas lights, etc
Can we have a broader representation from all owners/ buildings on the new board? And can owners vote on some matters or large issues?
Gord: Your condo corp is a business org & when you have an elected board, the owner votes are represented by the board who make decisions on owners’ behalf. A board of directors must develop a strategic plan and publish that for the coming year. A board has the form responsibility to make decisions & be accountable for them. As a business, every condo corp has to be held accountable for financials, taxes, insurance, etc including a business # required for the board to be legally acceptable.
Having too small of a board is problematic – how can we change that?
Gord: a new full board will be elected this eve, they will meet to determine roles. It has also been asked/suggested that we add members @ large (MAL) from each building so all are represented. Each board needs a cohesive team with equal voices and requires the 1st line of staff to all work seamlessly together.
New Business & related questions from the floor:
Bldg D & main driveway drain – both still need fixed and the raised manhole issue if they can please review?
Bldg F has intercom issues – is there a plan to repair? If/when needed, will all bldgs be repaired the same?
$2800 quote to fix one side per building – original plan was for 1 buzzer on each building at the garage ends but developer installed units at both ends and not all were installed correctly. The Board will be obtaining quotes for a long term plan and will plan to have a consistent resolution for all bldgs when needed.
Bushes, plants & prairie grasses need care prior to winter to help them come back well next year – is this in the plans?
Yes, that service will be arranged and Doug may have a local contact to help/advise us.
Unit dryer vents/ducts is their maintenance owner responsibility or board?
It is owner responsibility to arrange cleaning/maintenance. Encourage sharing a contact/service date with fellow owners if scheduling cleaning.
Nominations/Elections of new board of directors: each asked to stand during intro of board and share a brief description about themselves .
Nominated members: Brian Fox, Doug Mabb, Wayne Basso, Lynda Jackson, Marc Delorme
MALs – Dennis Buzahora (landscaping, etc), Cameron Snider (general), Courtney Lagasse (accounting), Randeen Cayer (website & social communications)
Adjourment: 8:30pm
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